Paper Planning Magazine

Just a quick post:)

I was published this the current edition of Paper Planning Magazine. I am so thrilled to be featured, it’s the first time anything like this has happened. Eeek:D

Here is a link to the article and the full issue.

Thanks for reading.

The Stationery Geekette x

Advertisements

G.T.D for Studying Including Free Planner Checklist

Hey!
Everyone who has read my blog knows I am a huge fan of David Allen’s Getting Things Done. I have previously discussed this topic many times before.

However now I am due to start studying again I thought it would be a great opportunity to see how GTD will work with my studies to maximise efficiency and productivity.

There are many aspects that are completely irrelevant from the original GTD premise however there are still many helpful tips that can be taken on your educational journey.

I have included a checklist that can be printed. It is available in A4 and A5. It is the first time I have ever attempted to attach a file so if there are any errors please let me know and I will attempt to fix them:)

So before I link the checklists I will explain the way I will be implementing and adapting the techniques I have learnt.

These are the Categories: Inboxes, Calendar, Reviewing, Projects, File, Next Actions, Vision board/Future Log. I will also breakdown the assignment projects method to.

Inboxes. By this I don’t just mean your email inbox, what this refers to is anywhere you have incoming information. This could be your email or during a lesson from a teacher. You will find that these are the places that items will get stored until properly processed. When you are processing your inbox make sure you first of all ascertain whether the item requires any action, if so what? Note down at least the first 3 actions required and add them to your calendar. If not, discard or file the information.

Calendar. This is where you will note any time sensitive assignments, essays, exams, events etc.

Reviewing. This should be done on a daily, weekly and term basis.

Daily reviewing should be a time to review items in the inboxes, review date sensitive tasks and run through and edit next actions.

Weekly reviewing should be when you process all outstanding items, review and edit the week ahead next actions, review project lists, add any new weekly tasks from your project list and file items no longer required.

Term Reviewing should be where you reflect, upon the previous term and the upcoming term. Assess what is needed for the immediate future and plan ahead for the next term. It should also be a time to assess educational goals and file away previous modules work.

Projects. This covers Assignments, Research and Exam prep.

File. This is the place for key notes, module information, support material and research and old assignments

Next Actions. This is where you write down a list of all the tasks which need to be completed as a priority. Usually start with the one which requires the most urgent response. It is best daily to remove the completed ones and add new ones.

Vision Board/Future Log. This is where your ultimate goal is. What do you want to achieve, how do you get to where you want to be, what steps are needed to be taken. It is helpful to have this to look back to so you don’t lose you way or get overwhelmed.This helps to maintain focus and motivation. It also serves as a reminder of how far you have already come.

Assignment project list breakdown. I find it best to breakdown my assignments into steps. I think this helps motivate and prevent overwhelm. It allows you to easily check progress and have a solid plan which means less procrastination later. First I brainstorm ideas surrounding the assignment, then I look at what keywords I need to focus on and what my research aims are, for this I usually break down the question into smaller parts. I then organise what I have and assign deadlines to each part so I know what to move onto when. I then gather all the information I need and start my first draft. Once I have finished this step I go through my work and edit for a final draft.

So there we have it. I really hope that this works, the true test will be once I actually start but if i find anything else that does or does not work I will edit the post accordingly.

A5 GTD for Studying Checklist

A4 GTD Checklist for Studying

Thanks for reading.

The Stationery Geekette x

 

 

G.T.D Actions In The Moment (Four-Criteria Model)

When you have numerous tasks to complete but cannot seem to decide which to move forward with David Allen suggests in his book Getting Thing’s Done using what is referred to as the four-criteria model for choosing actions in the moment.

David Allen describes these four criteria in the following way;

“The first three describe the constraints within which you continually operate, and the fourth provides the hierarchial values to ascribe to your actions” Page 53, Chapter 2.

1) Context – What is your capability at this time?  Do you require a specific location or item to complete any if the tasks? This first factor will help narrow down your list of what you are able to do in the moment.

2) Time Available – How much time do you have? Have you anything planned which limits the time you have available?  This will futher narrow down the list removing any tasks that would take longer than the time you have available.

3) Energy Available – How much energy do you have? some tasks require a lot more physical or mental energy than others and you may not be up to them. Now you can remove tasks you don’t have the energy for I.e cleaning the car but your full of flu, it maybe better to sort the paperwork instead.

4) Priority – Now you can prioritise the remaining tasks on the list. This will be down to your judgement, what you feel is the most to least important. Start by completing the most important task first.

So there you have it. I find this is a great little model and I keep the prompts of it in both my Everyday and Blog planners as I frequently have many tasks to do and no idea where to start.

It really does help reduce procrastination and boost focus.

Thanks for reading.

The Stationery Geekette x

G.T.D Project Planning (The Natural Planning Model)

I frequently use this next model when I plan any projects I have to do. David Allen describes this as the natural steps the mind goes through when we want to accomplish any task.

I really feel it helps me focus and throughly understand why I am wanting to get this particular project done.

1) Defining Purpose and Principles – This is your intention, your boundaries and your reason WHY. It helps define, motivate and clarify.

2) Outcome Visioning – This is the clear picture in your mind of the outcome,  WHAT you want to achieve.

3) Brainstorming – This is the stage where you can throw out ideas. It helps to create options, generate ideas and offers reflection. This is not the time for organisation.

4) Organisation – This is the stage of structure. Where you identify and prioritise the ideas.

5) Next Actions – This is the list of actions which you need to be able to complete in order to move ahead and hit that final goal.

I’d love to know if this is how you plan, I find that I do everything he talks about without even realising that’s what I am doing.

Thanks for reading. 

The Stationery Geekette x 

G.T.D Reviewing Your Work (Six-Level Model)

I’m not sure about you but I always like to review over any work I do regularly to ensure that I’ve not made any errors or forgotten anything important.

In his book Getting Thing’s Done David Allen disucsses a model to use when you are reviewing any work. This model should help define what your work is and what your priorities are.

1) Purpose and Principles – This is the big picture view, what is it you want to achieve 10-20 years from now? Why do you exist, What matters to you? This is primary purpose that provides the cire definition of what your work really is,  everything you do derives from this.

2) Vision – How do you envisage your life in 3-5 years,  what will your job be? This helps narrow your vision down and clarify what the next phase is to achieve your desired outcome.

3) Goals – What do you want to experience in your life 1-2 years from now? This will help shift your focus to a more immediate future goal.

4)  Areas of Focus and Accountability – This is where you break down those goals into areas such as health, home, financial, career etc.

5) Current Projects – This is the list of all the projects that you have these projects are what will combine to give you the desired outcome in step 1.

6) Current Actions – This is the list of actions you need to complete to make progress in your projects.

Using this model to review your work should encourage, motivate and serve as a reminder as to what you want and where you’re going and to ensure nothing has been missed or overlooked.

Thanks for reading.

The Stationery Geekette x

GTD Trigger List For My Blog Planner

image

The GTD incompletion trigger list is an absolute godsend for me as I frequently forget things when I have a toddler running amok however as I mentioned in my previous post GTD Trigger List For My A5 Planner the one in David Allen’s book doesn’t fit my life situation so I have adapted it into two seperate parts. One for my daily life and one for my blogging.

I have already shared the list for my daily planner so now I am sharing the list for my blog planner.

I haven’t typed this one up as of yet as I am waiting to see if I need to add or tweak it first as this is a relatively new list.

image

image

As you can see the list is somewhat different and more blog orientated.
I am trying to improve my blog as I progress as it’s something that I love doing. I don’t currently blog for money but more freedom. Blogging is one of the few things I have in my life that’s done for me (and my audience) rather than for my partner,  children or family.

When I first started it was just somewhere for me to write and I didn’t have a clue about domains, SEO, statistics etc however now I find myself wanting to learn more, wanting to reach more people. To share any knowledge I may have or experiences I have.

The trigger list helps my personal development with my blog so much, as it forces me to focus.

If you have any tips or triggers you feel I’ve missed or advice I always greateful.

Thank you for reading.

The Stationery Geekette x

GTD Trigger List For My A5 Planner

image

I’m a huge fan of David Allen’s Getting Things Done method. I always do a weekly review of all the tasks I have to get done.

Up until recently I have always used the incomplete trigger list in the book however many of the triggers were not relevant to my life.

What I did instead was create a list of my own, taking all the points which were relevant. 

I typed it up, printed it out and put It into my a5 planner so I always have it on hand.

I am also working on a trigger list for my blog planner as well.

image

image

Keep an eye out for my Blog Planner Trigger list:)

Thanks for reading.

The Stationery Geekette x

Home Binder System: An Alternative to the 43 Folder Binder

image

Last week I watched a YouTube video by Miss TrenchCoat (aka Alexis from Strange and Charmed). It was all about  the 43 Folder Binder System. The video can be seen here.

The basic concept is to have 43 folders in your binder, 12 are monthly and 31 are for each day of the month. The folders are for you to slot reminders, Bills, invitations etc in that you get so you know what’s upcoming and when. A complete running folder with 12 months future planning.

I loved the idea of this system especially for all my house stuff such as bill dates, budget, cleaning,  birthdays and whatever else pops up throughout the year.

One thing that did become apparent when I was considering my set up was that my life simply is not busy enough for all 31 days of the months folders.
Knowing this I have adapted the method to suit my needs.

Instead if 31 daily folders I have 5 weekly dividers dated 1st – 7th, 8th – 14th, 15th – 21st, 22nd – 28th and 29th – 31st. On these I will use sticky notes to put any info relevant to that week.

image

I also have one folder per month where I can pop any paperwork for that month.

I have also included a few other things in my system.
My contents are:
1) Account Numbers

image

2) Budget Info

image

3) Contacts
4) Inbox (where I pop things when I don’t have time to sort it)

image

5) Cleaning Schedule

image

6) Monthly Calender

image

7) Monthly Events Card

image

8) Monthly Folder

image

9) 5 Weekly Dividers

image

The binder then repeats itself from 6-9.
I am really hoping this helps to keep track of everything that is going on in a more functional and practical way. I often will note things in my planner and then cannot find the associated paperwork and I don’t make notes in my planner regarding bills and payments either.

I also have a plastic zipper wallet in to keep my sticky notes in a safe place.

image

For anyone who would like to see the 43 Folder System then please pop along to the lovely Michelle at Uglybugdoes on YouTube to see how she set up her binder.
https://m.youtube.com/watch?v=pcdfNvuTqco

Thanks for reading

The Stationery Geekette x

Project Planning The GTD Way

You may have heard me mention Getting Things Done (GTD) by David Allen in previous posts, this book is definitely worth a read. It has single handed improved the way I organise and manage my life.  Some maybe put off as I was initially thinking this was just for businesses but the methods can be applied to all areas of your life whether that is at home or at work.

DSC_2587

For those of you who are not familiar with the GTD methodology and do not have the book to hand here is a link to a 15 Minute Guide to GTD  which I use frequently when I do not have my book with me.

David Allen mentions in this book that our brain naturally goes through a planning model which he refers to as the Natural Planning Model. This the process our brain takes when accomplishing tasks and should be applied when we are planning our projects.

So let’s go into detail. There are 5 steps or phases to the Natural Planning Model.

Phase 1: Defining Purpose and Principles

This is where you ask ‘Why?’, what is the aim of what you are intending to do? This phase helps to set the boundaries and scope of your project and provide motivation.

Phase 2: Outcome Visioning

This is you visualise the end result, the outcome you wish to achieve. In order to plan a project you must first ascertain where you want that project to end.

Phase 3: Brainstorming

This is the phase in which you generate ideas for your project. David recommends that you put all your ideas on paper, get them out of your head so you can formulate them in some order. This will help focus on what tasks you need to do.

Phase 4: Organising

In this phase you take all of the ideas from your brainstorming session and formulate them into some form of plan. So you should hopefully have at the end a list of tasks that you will need to accomplish in order to successfully complete your project.

Phase 5: Identifying Next Actions

This is where you make a note of your first/ next physical action that needs completing before you can move on. What immediate action needs to take place so you can move the project on.

Another breakdown of these 5 phases can be found here at The Simple Dollar

I have found applying this method to my project planning extremely helpful when plotting and planning my projects.

To start with I wrote a Master Project list, this was the place I write down all of the projects that pop in my head I want to complete. This is a long-term goals list.DSC_2581

I then took the first project I wanted to complete and write it on a separate sheet of paper, following the Natural Planning Model. This details all the separate parts of the project that need doing for it to be complete. I also list my ‘Why’ and ‘Outcome’.

DSC_2588

The next thing that I do is write the first immediate action on my Next Actions list (the thing to remember with the Next Actions list is that it is essentially a To-Do Immediately list). Once I have completed the item I cross it off both lists.

DSC_2583

Thank you for taking the time to read my post. I hope that it inspires you to go read the book or at least look at ways to help improve upon your organisational methods:)

The Stationery Geekette x

 

The Leuchtturm 1917

This is my first ever Leuchtturm. My partner bought it for me for Christmas and its the Berry dotted version.

I have to admit I’m a little weary when it comes to notebooks especially those that are quite high in price as they very rarely live up to the hype however this one is amazing!

image

It’s hard to say the exact purpose of what I am using it for as it covers many different functions and is very unique to me.

It combines GTD with a form of bullet journaling and other aspects too.

I have taken some photo’s of my current pages. Obviously these will evolve as the year goes on.
I do have to thank Kara at Bohoberry and Laura at How to GYST as they have both been a huge inspiration in my new 2016 approach.

So to start I drew up a 2016 Calendar as I like to always have a yearly outlook.

image

2016 Mission Statement and Affirmations

image

Goals and Aspirations

image

Quotes and Gratitude

image

Savings and Film/TV

image

Books to Read and Master Project list

image

Blank for Projects and GTD Workflow

image

GTD Workflow Diagram and Planning Models

image

What I Want To Buy and Order Tracker

image

Kickass Woman Manifesto and First srt of Daily pages

image

Astronomy Calendar and Daily pages

image

Project 1 and Dreamcatcher Sketch

image

That’s what I have so far in this one. My dailies are mostly Next Action lists for the day, events, memories and brain dumps.

I have you have enjoyed reading and seeing how I do things. I would definitely recommend checking out the two blogs I mentioned above if you are wanting to be inspired.

My next post will be going through the other planners I’m using this year:)

The Stationery Geekette x

 

**Update – Post added with updates to my layouts The Leuchtturm 1917 – Things I’ve Added