G.T.D Actions In The Moment (Four-Criteria Model)

When you have numerous tasks to complete but cannot seem to decide which to move forward with David Allen suggests in his book Getting Thing’s Done using what is referred to as the four-criteria model for choosing actions in the moment.

David Allen describes these four criteria in the following way;

“The first three describe the constraints within which you continually operate, and the fourth provides the hierarchial values to ascribe to your actions” Page 53, Chapter 2.

1) Context – What is your capability at this time?  Do you require a specific location or item to complete any if the tasks? This first factor will help narrow down your list of what you are able to do in the moment.

2) Time Available – How much time do you have? Have you anything planned which limits the time you have available?  This will futher narrow down the list removing any tasks that would take longer than the time you have available.

3) Energy Available – How much energy do you have? some tasks require a lot more physical or mental energy than others and you may not be up to them. Now you can remove tasks you don’t have the energy for I.e cleaning the car but your full of flu, it maybe better to sort the paperwork instead.

4) Priority – Now you can prioritise the remaining tasks on the list. This will be down to your judgement, what you feel is the most to least important. Start by completing the most important task first.

So there you have it. I find this is a great little model and I keep the prompts of it in both my Everyday and Blog planners as I frequently have many tasks to do and no idea where to start.

It really does help reduce procrastination and boost focus.

Thanks for reading.

The Stationery Geekette x

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G.T.D Project Planning (The Natural Planning Model)

I frequently use this next model when I plan any projects I have to do. David Allen describes this as the natural steps the mind goes through when we want to accomplish any task.

I really feel it helps me focus and throughly understand why I am wanting to get this particular project done.

1) Defining Purpose and Principles – This is your intention, your boundaries and your reason WHY. It helps define, motivate and clarify.

2) Outcome Visioning – This is the clear picture in your mind of the outcome,  WHAT you want to achieve.

3) Brainstorming – This is the stage where you can throw out ideas. It helps to create options, generate ideas and offers reflection. This is not the time for organisation.

4) Organisation – This is the stage of structure. Where you identify and prioritise the ideas.

5) Next Actions – This is the list of actions which you need to be able to complete in order to move ahead and hit that final goal.

I’d love to know if this is how you plan, I find that I do everything he talks about without even realising that’s what I am doing.

Thanks for reading. 

The Stationery Geekette x 

G.T.D Reviewing Your Work (Six-Level Model)

I’m not sure about you but I always like to review over any work I do regularly to ensure that I’ve not made any errors or forgotten anything important.

In his book Getting Thing’s Done David Allen disucsses a model to use when you are reviewing any work. This model should help define what your work is and what your priorities are.

1) Purpose and Principles – This is the big picture view, what is it you want to achieve 10-20 years from now? Why do you exist, What matters to you? This is primary purpose that provides the cire definition of what your work really is,  everything you do derives from this.

2) Vision – How do you envisage your life in 3-5 years,  what will your job be? This helps narrow your vision down and clarify what the next phase is to achieve your desired outcome.

3) Goals – What do you want to experience in your life 1-2 years from now? This will help shift your focus to a more immediate future goal.

4)  Areas of Focus and Accountability – This is where you break down those goals into areas such as health, home, financial, career etc.

5) Current Projects – This is the list of all the projects that you have these projects are what will combine to give you the desired outcome in step 1.

6) Current Actions – This is the list of actions you need to complete to make progress in your projects.

Using this model to review your work should encourage, motivate and serve as a reminder as to what you want and where you’re going and to ensure nothing has been missed or overlooked.

Thanks for reading.

The Stationery Geekette x

GTD Trigger List For My Blog Planner

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The GTD incompletion trigger list is an absolute godsend for me as I frequently forget things when I have a toddler running amok however as I mentioned in my previous post GTD Trigger List For My A5 Planner the one in David Allen’s book doesn’t fit my life situation so I have adapted it into two seperate parts. One for my daily life and one for my blogging.

I have already shared the list for my daily planner so now I am sharing the list for my blog planner.

I haven’t typed this one up as of yet as I am waiting to see if I need to add or tweak it first as this is a relatively new list.

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As you can see the list is somewhat different and more blog orientated.
I am trying to improve my blog as I progress as it’s something that I love doing. I don’t currently blog for money but more freedom. Blogging is one of the few things I have in my life that’s done for me (and my audience) rather than for my partner,  children or family.

When I first started it was just somewhere for me to write and I didn’t have a clue about domains, SEO, statistics etc however now I find myself wanting to learn more, wanting to reach more people. To share any knowledge I may have or experiences I have.

The trigger list helps my personal development with my blog so much, as it forces me to focus.

If you have any tips or triggers you feel I’ve missed or advice I always greateful.

Thank you for reading.

The Stationery Geekette x

GTD Trigger List For My A5 Planner

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I’m a huge fan of David Allen’s Getting Things Done method. I always do a weekly review of all the tasks I have to get done.

Up until recently I have always used the incomplete trigger list in the book however many of the triggers were not relevant to my life.

What I did instead was create a list of my own, taking all the points which were relevant. 

I typed it up, printed it out and put It into my a5 planner so I always have it on hand.

I am also working on a trigger list for my blog planner as well.

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Keep an eye out for my Blog Planner Trigger list:)

Thanks for reading.

The Stationery Geekette x